The project owner can share private projects with users from the same organization, with users from other organizations, or with an entire organization. Shared users must have previously accessed the Studio application.
By default, a shared user has full access to the project. Access can be restricted to a single workflow step to limit what the user can do when sharing the project.
Users with access can view shared and public projects in the Shared with Me tab of the in the sidebar.
Multiple users can collaborate simultaneously on the same project. Each active user is displayed with an icon in the editor, and any changes made by one user are instantly visible to others. Clicking a collaborator’s icon takes directly to the segment they are currently editing.
Important
Changes made by collaborators are visible to everyone with access to the project in real time. Coordinate with collaborators to avoid conflicting edits.
Share a Project with Users
To share a private project, follow these steps:
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From the page, click the name of the project to share.
The project page opens.
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Click on the three dots
icon next to the project name and select Share.
The window is displayed.
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If desired, select to make the project visible to all users in the organization, and click Save Changes. Otherwise, proceed with steps below.
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Find the user:
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For a user in the same organization, search by name or email, or scroll the list.
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For a user in another organization, type the full email address in the field. The Matching Users list displays each Studio account registered with this email address, together with the name of its organization.
Note
The email address must match a Studio account exactly. If No user found with this email is displayed, the user has not yet accessed Studio with that address.
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Select the access level in the drop-down list next to the user:
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(default): All steps and all languages are shared with the user.
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: The transcription step only.
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: The subtitle step only.
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: The translation step only. Optionally select a language in the second drop-down list. The default is .
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: The dubbing step only. Optionally select a language in the second drop-down list. The default is .
Note
Sharing with a restricted access level replaces any existing full access for that user.
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Click Share next to the desired user(s).
Selected user(s) are added to the list.
A restricted access level is displayed as a badge next to the user, for example .
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Optional: To grant further restrictions to the same user, repeat steps 5 and 6 with a different access level or language.
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Click Save Changes to confirm.
The project is shared with the selected user(s).
To remove a single restriction, click x on its badge. To remove all access, click Revoke next to the user in the list in the window. Click Save Changes to confirm.
Share a Project with Another Organization
Sharing with an organization grants access to every user in that organization, without adding users one by one. Users in the shared organization receive full access.
To share a project with an organization, follow these steps:
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From the page, click the name of the project to share.
The project page opens.
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Click on the three dots
The window is displayed.
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Switch to the tab.
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Type the full organization name in the field.
The name must match exactly. Capitalization is ignored.
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Click Share next to the organization in the list.
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Click Save Changes to confirm.
The organization is added to the list, and the project is listed under for its users. To remove access, click Revoke next to the organization in the window. Click Save Changes to confirm.
Note
Access levels cannot be restricted for organization shares. To limit access to a step or language, share the project with individual users instead.
Limitations for Projects Shared from Another Organization
Users who open a project shared from a different organization work in the same editor as members of the owner's organization, with these differences:
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The Send to TMS option is not available when translating.
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Open in TMS is not available.
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Voice cloning and pronunciation options are not available in the dubbing step.
Transcription, translation, and dubbing segments are not reviewed by default. Unreviewed segments display a gray empty circle indicator in the editor.
Users with access to a project can mark individual subtitle segments as reviewed to track review status across languages, identify which content has been checked by a human reviewer, and monitor overall project completion. Review controls are available on the , , and steps.
Mark Segment as Reviewed
To mark a segment as reviewed, follow these steps:
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In the editor, hover over a segment in the desired tab and target language to display the action toolbar.
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Select
.
The segment displays a green reviewed indicator
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Click Save Now to apply the changes.
Use these options to review several segments at once:
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Select desired segments and hold
Shiftand click the review indicator of a later segment to mark all segments up to that segment as reviewed. -
Select desired segments and click Review all (N), where
Nis the number of unreviewed segments, to mark every segment in the current step and language as reviewed. When all segments are reviewed, the button changes toUnreview All. -
Use the Toggle Segment Review Status keyboard shortcut to review or unreview the selected segment.
The reviewed indicator displays who reviewed the segment and when. To remove the review status, select Mark as Unreviewed.
Changes That Reset the Review Status
A reviewed segment returns to when any of these changes occur:
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The text or the speaker of the segment is edited.
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The segment is split or merged with another segment.
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The content is re-transcribed or re-translated.
When a user manually marks a segment as unreviewed, the status changes to , along with a timestamp.
Note
Translating a project whose source transcription is not fully reviewed displays the Source Transcription Not Fully Reviewed warning. Unreviewed terminology or proper-noun errors carry over into the translation.
Review Progress
The review progress percentage reflects how many segments are marked as reviewed.
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In the editor: a percentage is displayed for the selected step and target language.
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On the page: one percentage is displayed for each step (Transcription, Translation, and Dubbing). Each percentage is the number of reviewed segments divided by the total number of segments across all languages in that step, rounded up to the nearest whole number. Hover over a percentage to view the languages grouped as , , and , with the percentage for each language.
Version history lists review changes as and entries.
Project Status
The project status shown on the page (for example, Completed) is set automatically. It indicates whether processing, such as transcription and translation, has finished for all files in the project. When every file has finished, the status changes to Completed. If any step fails, the project shows as Failed. The status cannot be changed manually.
The Completed status does not reflect human review. Review progress is tracked separately for each language through the review progress percentage described above, so a project can show as Completed while its review progress remains at 0%.