Custom fields in term bases (TBs) allow organizations to configure additional, user-defined metadata to capture information beyond default term or concept attributes. They are defined once at the account level and are then available across all term bases.
Administrator users in Phrase TMS can configure and manage custom fields both at the concept and at the term level, with a maximum of 20 fields per level.
Configured custom fields are displayed by default as additional columns in the term base page. For term bases created directly in Phrase TMS, values can be added or updated when editing term attributes. In case of read-only term bases created in external systems, values sync automatically from the external system and cannot be edited.
Linguists can only view custom fields with assigned values in the CAT pane of the CAT editor.
Supported field types:
-
Text
-
Number
-
Date
-
Single-select
-
Multi-select
-
URL
-
Checkbox
Administrators can access the list of available TB fields in the page of the organization's settings. System-defined attributes are displayed first with a lock icon , followed by any custom fields that have been created.
To add a new custom field, follow these steps:
-
In the page, click Fields for concepts and terms under the section.
The page is displayed.
-
Click + New Field.
The window is displayed.
-
Select the field and enter a unique .
The field name must be unique within its level. Default system field names cannot be reused.
-
Select the field .
-
For or type, enter the corresponding separated by commas.
-
-
Click Create field.
The new custom field is listed under the chosen level.
Hover over a custom field and select Edit field from the ellipsis menu to edit the field's name or single-select/multi-select values (if applicable). Once created, a custom field’s level and type cannot be changed.
Custom fields can be deleted by selecting Delete field from the ellipsis menu. Deleting a custom field removes all existing values stored in that field and cannot be recovered.
When a term base is imported from an external system, Phrase checks for matching custom fields (name and type) that already exist in the account settings. If a match exists, the values are imported and displayed in Phrase TMS. Fields without a match are ignored.
Imported term bases, including their custom fields, appear in read-only mode and are automatically removed if the original source is deleted.
Note
When exporting a term base, only system attributes are included. Export of custom fields is not supported.